Women in Chess Foundation Privacy Policy
Effective Date: 5 October 2023
1. Introduction
Your privacy and security are very important to us. This Privacy Policy (the “Privacy Policy”) is intended to describe how the Women in Chess Foundation ("we," "us," or "our") is dedicated to maintaining the privacy and security of personal information in accordance with the US-EU Data Privacy Framework. It also explains how the Women in Chess Foundation collects, uses, discloses, and processes information from visitors and users of womeninchess.com and personal information collected during our Advocacy Initiative program. Each time you use our sites, the current version of this Privacy Policy will apply and we are entitled to change this Privacy Policy from time to time without prior notification. Please note that this Privacy Policy applies only to the womeninchess.com website, and not to the websites of any other organizations to which we may link or that may link to us.
By visiting womeninchess.com, you acknowledge that you have read and understood the processes and policies referred to in this Privacy Policy and consent to our data collection, use, disclosure, and processing practices as set forth below. If you have any questions or suggestions about this Privacy Policy, please contact contact@womeninchess.com.
2. Information Collection
Through your use of womeninchess.com and your direct communications with us, we may collect two different types of personal information about you: personal information you provide directly to us and personal information we collect through technology.
Information you provide directly to us could include, but is not limited to, your name,postal address, phone number, date of birth,profile photo, affiliated chess organization, and email address.
As part of our Advocacy Initiative program, we may collect the following types of personal and anonymized information from participants: name, email address, phone number, location data, incident information (both personal and anonymized). For the Advocacy Initiative, we strive to be as survivor driven as possible. Therefore, you may choose to remain completely anonymous if you wish and can ask us at any time to delete information about you.
When you submit information to this website via webform, we collect the data requested in the webform to track and respond to your submissions. We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us. We also share this information with Google Drive for storage.
Outside of the Advocacy Initiative, as this site is powered by Squarespace, this website collects personal data to power our site analytics, including information about your browser, network, and device, web pages you visited prior to coming to this website, and your IP address.
This information may also include details about your use of this website, including clicks, internal links, pages visited scrolling, searches, and timestamps.
This information is shared with Squarespace, our website analytics provider, to learn about site traffic and activity.
3. Lawful Basis for Data Processing
We process personal information under the lawful basis of legitimate interests, as it is necessary for the oversight and management of the Advocacy Initiative program. We also process personal information in accordance with the US-EU Data Privacy Framework.
We may disclose your information to courts, law enforcement, governmental or public authorities, tax authorities, authorized third parties, or other Members, if and to the extent we are required or permitted to do so by law or where disclosure is reasonably necessary.
4. Purpose of Data Collection
The personal and anonymized information collected is used for the following purposes: providing advocacy services and support to participants, enhancing and improving our services, responding to inquiries and requests, analyzing program trends for improvements, complying with legal obligations.
5. Consent
By participating in the Advocacy Initiative program and providing personal information, participants consent to the collection, use, and disclosure of their information as outlined in this Privacy Policy.
6. Data Transfers
As part of our commitment to safeguarding your data, we ensure that any transfers of personal information between the United States and the European Union are conducted in compliance with the requirements of the US-EU Data Privacy Framework.
7. Data Security
We employ appropriate technical and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction. While we implement security measures, we cannot guarantee absolute data security. We use technical, administrative, and physical methods designed to maintain the integrity and security of your information, including the use of encryption and reputable services providers. Please be aware though that there is no such thing as “perfect security” on the internet, and third parties may unlawfully intercept or access transmissions or private communications.
8. Data Retention
Personal information will be retained for as long as necessary to fulfill the purposes stated in this Privacy Policy or as required by applicable laws. After the retention period expires, personal information will be securely deleted.
9. Disclosure of Information
Personal information collected as part of the Advocacy Initiative program will never be disclosed to third parties, except as required by law. It is imperative that we emphasize that those who choose to utilize the Advocacy Program will never have their information given out to national chess federations, chess clubs or the International Chess Federation without their explicit consent. Any information received or recorded by WICF advocates are explicitly for the purposes of ensuring a safe program for all those who choose to take part in it.
10. Individual Rights
Participants have the following rights regarding their personal information: Access their personal information, rectify inaccurate or incomplete data, withdraw consent (subject to legal obligations), request erasure (subject to legal obligations) and lodge complaints with a data protection authority.
11. Changes to Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The effective date will be revised accordingly.
12. Cookies
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit the cookies Squarespace uses.
These functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.
These analytics and performance cookies are used on this website, as described below, only when you acknowledge our cookie banner. This website uses analytics and performance cookies to view site traffic, activity, and other data.
13. Contact Information
For questions, concerns, or requests related to this Privacy Policy or personal information, please contact us at contact@womeninchess.com.